Privacy Policy & Terms of Use

Privacy Policy & Terms of Use

We are committed to ensuring that your privacy is protected. This privacy policy explains how we use the information we collect about you and the procedures we have in place to safeguard your privacy.

By communicating with us, for example when you access and use our website, when you email us or when you use our free WiFi service within the premises, you are accepting and agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Bathsheba (Properties) Limited relationship with you in relation to the data we hold about you.

If you disagree with any part of these terms and conditions, you are not permitted to use our website.

The term Bathsheba (Properties) Limited, ‘Citation‘ or ‘ Citation Wedding & Events’ or ‘us’ or ‘we’ refers to the owner of the website and its associated companies whose registered office is 23 Royal Exchange Square, Glasgow G1 3AJ. Our company registration number is SC330496. The term ‘you’ refers to the user or viewer of our website.

The use of this website is subject to the following:

Terms of Use

The content of the pages of our website and social media platforms are for your general information and use only. It is subject to change without notice.

Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

Your use of any information or materials on our website or social media platforms is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

All trademarks reproduced in this website which are not the property of, or licensed to, the operator are the property of their respective trade mark owners.

Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

From time to time this website may also include links to other websites.

These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).

Your use of this website and any dispute arising out of such use of the website is subject to the laws of Scotland.

Copyright notice

GDPR compliance statement

Bathsheba Properties Limited (“Citation Glasgow” or “Citation Wedding & Events”) respects and complies with the EU General Data Protection Regulations (GDPR).

Some of the key ways we comply with these regulations are:

Consent

We explain what you are consenting to clearly and without ‘legalese’ and ask that you explicitly consent to contact from us.

Breach Notification

In the event of a breach we will notify affected users within 72 hours of first having become aware of the breach.

Right to Access

Users can request confirmation as to whether or not personal data concerning them is being processed, where and for what purpose. Further, we shall provide a copy of the personal data, free of charge, in an electronic format.

Right to be Forgotten

Once we have compared your (the subjects’) rights to “the public interest in the availability of the data”, we may delete your personal data where you have requested this.

Data Portability

We allow you to receive the personal data concerning you, which we will provide in a ‘commonly used and machine readable format’ and you have the right to transmit that data to another ‘controller’.

Privacy by Design

We implement appropriate technical and organisational measures, in an effective way, in order to meet the requirements of this Regulation and protect the rights of data subjects’. We hold and process only the data absolutely necessary for the completion of our duties (data minimisation), as well as limiting the access to personal data to those needing to act out the processing.

Privacy policy

We may collect information about you through our website, including information you submit to us (such as brochure download, contact us forms), and information collected by web logs (which monitor site traffic and use) or by cookies. We may also collect information about you by other means, including information you provide over the phone, in person, by email, through our social media platforms or by way of our CCTV Systems.

Section 1 – How we collect your information and how we use the information we collect?

Examples of how we collect your information:

When you browse our site, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.
If you choose to fill in a contact form on our website
When you visit our premises there will usually be CCTV systems in operation for the security of customers and partners. These systems may record images during your visit.

Examples of how we use the information we collect:

We may use information collected about you to provide you with information you have requested from us, to provide a service you have requested, to send marketing information, to update and maintain our records or for other reasonable purposes.

We will only use your personal information for the purpose for which you provide it to us including for example to:

If you choose to fill in a contact form on our website, we will store that information and only use it for the purpose of contacting you in relation to that enquiry.
To communicate with you to comply with a contractual obligation
Email marketing: With your explicit permission, we may send you emails about our products and other updates
We have a legitimate interest to collect and process the information in a way which might be reasonably expected as part of running a business including any legal requirements contained in a liquor licence, and which does not significantly impact on your rights (for example, the operation of CCTV to facilitate crime detection and prevention on our premises).
Enable third partied to carry out technical, logistical or other functions on our behalf to make the website more useful.

Section 2 – Consent

How do you get my consent?

When you provide us with personal information we ask you to explicitly consent to our collecting it and using it for that specific reason only.

If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.

How do I withdraw my consent?

If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at any time, by contacting us at [email protected] or mailing us at: Bathsheba Properties Limited, 23 Royal Exchange Square, Glasgow G1 3AJ, United Kingdom

Section 3 – Disclosure/Information we Share

We may share your information with our appointed third party service providers to perform functions on our behalf including:

Service providers who provide IT and Systems administration services
Service providers who provide ecommerce/online payment services

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.

We may also disclose information about you;

if we are required to do so by law
(ii) in response to a request from law enforcement authorities or other government officials, or
(iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.

Section 4 – Data Retention and Storage

Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purpose of satisfying any legal, accounting or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law, we have to keep basic information about customers and suppliers (including contact, identity, financial and transaction date) for six years after they cease being customers or suppliers for tax purposes.

We also keep this basic information about our customers or suppliers for 36 months following your most recent interaction with us, whether this is a purchase or a marketing interaction.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Storage

Your data is stored through Bathsheba Properties Limited data storage and databases. We store your data on a secure server(s) behind a firewall.

Section 5 – Third-party services & links

When you click on links on our site, they may direct you away from our site. This privacy policy does not cover the links within this site linking to other websites. Those sites are not governed by this policy and we would encourage you to read their privacy statements.

Section 6 – Security

To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.

The internet is not a secure medium but we maintain and apply industry standard appropriate security measures to prevent unauthorized access to Personal Information we hold about you. Although no method of transmission over the Internet or electronic storage is 100% secure, we implement generally accepted industry standards.

All personal information about our customers is stored within a robust secure environment.

The systems we have in place to protect your personal information, are regularly reviewed to ensure they remain up-to-date and are of appropriate industry standard.

If you provide us with your personal information, the information is encrypted using secure socket layer technology (SSL) and stored with industry-standard encryption, however transmission of information is at your own risk.

Section 7 – Cookies

Cookies are files containing small amounts of information which are downloaded to your personal computer, mobile or other device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to anther website that recognises that cookie.

Cookies are useful because they allow a website to recognise a user’s device.

We currently use Google Analytics to measure how our site is used by visitors and to generate reports for our own use. Google Analytics does not collect any personally identifiable information about you.

You can choose if you want to opt-out of cookies or not. Opt-out by altering your web browser’s settings to reject cookies. If you choose to limit or disable cookies, you may not be able to benefit from all the features of our website.

Section 8 – Changes to this privacy policy

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

Questions and contact information

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information we can be contacted at [email protected] or by mail to Bathsheba Properties Limited, 23 Royal Exchange Square, Glasgow G1 3AJ,